Business Office Supervisor

The Business Office Supervisor understands and promotes Augustinian values reflected  through the mission, standards and policies of the school and policies and procedures of the  Business Office. They practice sound stewardship over the school resources, consistent with  the mission and values of the school and with the specific direction of the Director of Finance  and Operations. The Business Manager maintains with the strictest confidence all the data, records, reports, information and communications that pertain to the privacy of individuals and  the general business activity of the school, while maintaining high ethical standards, integrity and respect for colleagues, alumni, parents and students in the conduct of school business and  fostering professional standards in accounting and business management.  

The Business Office Supervisor of Cascia Hall Preparatory school is part of the Business Office function and reports directly to the Director of Finance and Operations (CFO).

Critical skills  
  • Practice discipline in handling daily tasks listed below for the school in a timely  and accurate manner  
  • Maintain the strictest of confidence with handling of school and constituent’s  personal information  
  • Consistently seek opportunities to improve the efficiency, processes, and experience of our constituency’s interactions with the business office 
  • Work in tandem with the CFO to further the coaching and training of Business  Office Assistant role and others within our sphere of influence  
  • Proactively find solutions for scenarios raised by school constituents including  parents, students and vendors in a respectful and pastoral manner  
  • Protect the assets of the school including financial and reputational areas  
Accounts Payable 
  • Review and approve processed purchase orders prior to payment  
  • Review and approve application of credit memos for accurate reporting 
  • Check processing, printing, distribution Vendor record maintenance 
  • Update vendor records from W-9 forms received, evaluate for completeness  and treatment of vendor payments for 1099 reporting purposes  
Student Billing 
  • Maintain Accounts Receivable-Tuition payments, deposit distribution  statement processing, printing, distribution 
  • Monitor aging of accounts receivable and make recommendations for  additional follow-up to CFO 
  • Import and maintain student billing charges and corrections  
  • Determine appropriateness and prepare student billing credits for approval
  • Financial Aid data entry to tuition billing system and verification of  acceptance documents  
  • Maintain student financial records  
  • Coordinate with admissions functions to apply returning contract/fee and  processing new student data /new student fee processing  
  • Receive and process address changes and posting  
Payroll 
  • Verification of employee data and changes throughout the year
  • Check processing and distribution for semimonthly payroll cycles 
  • Maintain payroll records  
  • Employee records maintenance 
  • Coordinate intake process for new employees and processing through payroll  systems 
  • 403(b) deductions, reconciliation and distribution  
  • Manage payroll additions/deductions including 
    • Tuition for employee students 
    • Headmaster Annual Appeal reconciliation with Development 
    • Health insurance deductions 
    • Tulsa Teachers Credit Union deductions 
    • United Way deductions
    • Maintain payroll stipends in payroll system for faculty and select  staff
    • Expense reimbursement processing through payroll system 
Worker's Comp 
  • Authorization 
  • First Notice/Filing with insurance carrier  
  • Claims Status and follow-up 
Time and Attendance 
  • Absence request verification, processing and distribution 
  • Absence request records maintenance (currently paper, desired to be online through payroll provider if possible with our fact patterns) 
  • Employee absence records tracking, balance maintenance  
General Ledger 
  • Compute and enter month end adjusting entries  
  • Print reports as requested 
  • Reconcile bank accounts monthly 
  • Assist with annual audit documentation needs 
Other revenue cycle responsibilities 
  • Headmaster's Annual Appeal monthly processing  
  • Reconciliations of online credit card revenue sources
  • Report generation and distribution  
  • Records maintenance 
Maintain supplies of forms available including ordering 
  • Purchase orders  
  • A/P checks  
  • Statements  
  • Absence Request  
Certificates, Licenses, Registrations  
  • As needed  
Educational and Experience Requirements  
  • Education: Bachelor’s degree and at least 5 years of finance, budgeting and supervisory experience
  • ‐or‐ at least 7 years finance and budgeting experience

Interested candidates should submit a resume and cover letter to Shawn Loader at sloader@casciahall.com.
 

Assistant Principal for Academics (Curriculum Coordinator)

Assistant Principal for Academics reports to the School Principal, and is a member of the Administrative Team at Cascia Hall along with the Headmaster, School Principal, Middle School Principal, Director of School Advancement, Chief Financial Officer, Dean of Students, Director of Athletics, Director of Campus Ministries, and Director of Security.

THE ORGANIZATION 
Cascia Hall Preparatory School is a Catholic, Augustinian college preparatory school for students of all faiths in grades 6-12. In the Augustinian tradition, students receive a liberal arts education which prepares them for college and for life. Students at Cascia Hall benefit from challenging academics, enriching activities, an excellent faculty, and community support. 

GENERAL PURPOSE
  • Curriculum Coordinator for grades 6-12
  • Data analysis, surveys, and research to support and enhance the curriculum
  • Chairperson for the Curriculum Council
  • Work with counselors in the enrollment of students for each academic year (curriculum course selection sheets and descriptions)
  • Class Scheduling of all Upper School classes 1st & 2nd Term and Minimester classes (with US Registrar)
  • Class Scheduling of all Middle School 1st Term & 2nd Term classes (with MS Registrar).
  • Facilitate and Organize all Faculty Professional Development (PD) opportunities
    • Tack Fund
    • In-Service opportunities (August, October, Professional Learning Communities (PLC), etc.)
  • School  Accreditation Coordinator with Cognia (AdvancEd) and the Oklahoma State Department of Education
  • AP Coordinator/Proctor
SUPERVISION RECEIVED
Works under the general supervision of the Principal

ESSENTIAL DUTIES AND RESPONSIBILITIES
Supervises the advancement of curriculum grades 6-12 within curriculum mapping, vertical/horizontal alignment, cross-curricular opportunities, and the development of all new courses, within a broader process of review and revision of the academic program. 

Chairperson for all Curriculum Council meetings (once a month). This group is made up of all department chairs, one counselor, MS Principal, and Principal ex officio. 

Work with all counselors in the enrollment of students grades 6-12 (course selection sheets and descriptions)

Schedule all classes for grades 6-8 (with MS registrar) and grades 9-12 (with US registrar) during late spring into the summer months, using On Product and On Record software from Blackbaud under the direction of the Upper School and Middle School Principal.

Review and update Curriculum Guide yearly, with consultation with faculty 
Facilitate professional development opportunities for all faculty. This includes, but is not limited to in-service days, PLC’s, Tack Fund, and any other PD opportunities that can be conveyed to the faculty so that their professional development continues to be enhanced. 

School Coordinator for Accreditation which includes Cognia (every five years - last review November 2021) and the Oklahoma State Department of Education (yearly). This would include the planning and gathering of all information needed so Cascia Hall maintains the NO Deficiency status we currently have. 

Coordinate AP Program. This includes, but not limited to ensuring all courses have an updated College Board syllabus and approved audit, ordering of exams, communicating the exam times, proctoring exams (or coordinating others), meeting all deadlines needed so that our students have every opportunity needed to succeed in this program. 

DESIRED MINIMUM QUALIFICATIONS

Education and Experience: 
  1. Graduation from an accredited four-year college or university with a degree in curriculum and instruction, MA or MED preferred, and 
  2. Five (5) years of experience in working with curriculum and instruction preferred. 
  3. Any equivalent combination of education and experience
  4. Experience with Blackbaud/Whipple Hill preferred (On Product and On Record software)
  5. Working knowledge and familiarity with various EdTech to support teaching and learning in the classroom
  6. Experience with Cognia or similar accreditation authority
Necessary Knowledge, Skills, and Abilities:
  1. Openness to actively support and enhance the Catholic identity and Augustinian mission of the school and to contribute to the strong intellectual identity of Cascia Hall. 
  2. Knowledge of curriculum for grades 6-12 and the vertical and horizontal alignment within a school
  3. Knowledge of curriculum for grades 6-12 and  cross-curricular opportunities
  4. Knowledge of professional development opportunities for faculty both as in-service opportunities and other forms of PD. 
  5. Skill of scheduling and ensuring students are challenged and placed in a sequence of classes that best fits their needs.
  6. Ability to establish and maintain effective working relationships with faculty and the ability to communicate and motivate faculty with PD and curriculum enhancements. 
  7. The position may require some travel, to various conferences, meetings, visits to other schools undergoing accreditation, or for research purposes.
  8. Demonstration of innovation and project development to improve the quality of teaching and learning.

The responsibilities listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment of the position. 

Interested candidates should submit a resume and cover letter to Shawn Gammill sgammill@casciahall.com